Google. Microsoft. Facebook. Amazon. LinkedIn. HP. Twitter. Airbnb. They’ve all requested not less than a part of their workforce to make money working from home in mild of the present well being scenario.
More corporations are more likely to observe—possibly even yours.
If you’ve by no means labored from house or don’t achieve this recurrently, it could be a huge change.
Many Vidyard staff recurrently work remotely. That’s why we’ve put collectively our prime suggestions for working remotely—and persevering with to be simply as (if no more) efficient as you’re in the workplace.
- 1.What is Remote Work?
- 2.What Are Some Benefits of Working Remotely?
- three.What’s the Best Work From Home Office Setup?
- three.1Choose a Dedicated Work Space and Establish Boundaries
- three.2Mimic Your In-Office Setup as Much as Possible
- three.threeTry Moving Around
- four.How Do I Collaborate with Coworkers When Working Remotely?
- four.1Always Turn Your Video On
- four.2Let People Know When You’re Available
- four.threeBe Responsive
- 5.How Can I Be a Successful Remote Employee?
- 5.1Establish a Routine
- 5.2Don’t Forget to Feed Yourself (Yes, Seriously)
- 5.threeSeparate Work and Home Tasks
- 5.fourThink About the Experience and Be Inclusive of Everyone
- 6.How Do I Manage Remote Working with My Duties as a Parent?
- 7.What Remote Working Tools Do I Need?
- 7.1Google Suite for Remote Access and Collaboration
- 7.2Slack to Keep in Touch
- 7.threeZoom to Give Meetings a More Human Touch
- 7.fourVidyard for Asynchronous Communications
- eight.How Do I Manage Remote Employees (or Teams)?
- eight.1Check in Often
- eight.2Make Sure Everyone’s Included
What is Remote Work?
The quantity of people that make money working from home has elevated 173% since 2005 and a whopping four.7 million staff now make money working from home not less than half the time, in response to Global Workplace Analytics. Plus, 40% extra U.S employers now provide versatile office choices than they did 5 years in the past.
As this pattern will increase, it’s possible you’ll end up attempting to know what it is. There’s no higher place to begin than a distant work definition.
What is distant work? It’s when staff make money working from home or one other location aside from a conventional workplace house. Formerly known as “telecommuting” or “virtual work,” distant work continues to be typically used synonymously with “working from home.”
For many individuals, working remotely means working from house, although not for everybody. Some staff work remotely whereas touring or on the street. Some achieve this out of coworking areas.
Why do individuals work remotely? Top causes embrace higher work-life steadiness, elevated productiveness or higher focus, much less stress, and avoiding a commute, in response to OwlLab’s State of Remote Work.
The diploma to which individuals work remotely can range broadly, each between corporations and people. These are just a few of the most typical phrases to know:
- Fully Remote Companies: Every worker at these organizations works remotely as a result of the enterprise doesn’t have a bodily workplace in any respect.
- Hybrid Remote Companies: These corporations provide a bodily workplace house, but additionally give staff the choice to work remotely or alternate between. These organizations sometimes have tech and instruments in place to assist this flexibility (akin to the use of laptops and cloud-based software program).
- Non-Remote Companies: These organizations require staff to be bodily in workplace to do their work. Often extra conventional, they could have staff work from the workplace as a matter of coverage or necessity (for occasion, staff could use desktop computer systems and can’t entry their recordsdata exterior of the workplace).
- Fully Remote Workers: Employees who remotely as the default, although they could come into the workplace often (say for a kickoff or essential in-person assembly).
- Part-Time Remote Workers: Employees who work remotely continuously, for occasion on designated days of the week.
- On-Site Workers: Employees who at all times come into the enterprise’ bodily location to do their work.
What Are Some Benefits of Working Remotely?
Like something, there are fairly just a few advantages of working remotely (in addition to some drawbacks).
Remote Work Benefits Include:
- Employees who work remotely say they’re completely satisfied of their jobs 29% greater than on-site staff (OwlLabs)
- Companies that enable distant work expertise 25% much less worker turnover than those that don’t (OwlLabs)
- Remote staff in the U.S. stop three.6 million tons of greenhouse gasoline emissions yearly by not commuting (Global Workplace Analytics)
Working from house may be rewarding, however that’s to not say it’s all working in your pajamas and getting laundry finished when you work. There are challenges to distant working too and it’s not for everybody.
Common Remote Working Challenges Include:
- Difficulty unplugging from work after hours (OwlLabs)
- Most corporations don’t cowl prices related to distant work, akin to web charges or coworking memberships (OwlLabs)
Jesse Walsh, Segment Marketing Manager at Vidyard, lives about an hour away from the workplace, so she works from house not less than two days per week.
In this brief video, she shares her prime suggestions for working from house—from her normal house workspace.
What’s the Best Work From Home Office Setup?
Everyone works in a different way, so the most essential factor is attempting out completely different choices to determine what works greatest for you. That stated, there are some guidelines of thumb that our group discover useful when establishing their distant working areas.
Choose a Dedicated Work Space and Establish Boundaries
Rather as you’ll should you have been in the workplace, it’s essential to decide on a devoted house the place you’ll be able to work if you’re at house.
If potential, attempt to decide on an space of your house that’s separate from different members of the family or roommates in order that it’ll be simpler for you to reduce distractions.
Related to your selection of house, setting boundaries is vital to sustaining your workspace if anybody else will likely be at house when you’re working remotely.
Tyler Vincent, a Development Manager at Vidyard, labored remotely for three years earlier than he joined the firm, so he is aware of how essential your house workspace may be to your productiveness.
“Pick a room in your house,” he advises. “This is your work room. Let everyone else in your house know that when you’re in there with the door closed, you’re ‘not home.’ This sounds kind of regimented, but it’s as much for you to keep away from distractions as it is to keep your family away.”
If a separate room isn’t accessible or should you stay in a small house, like an condominium the place a devoted room isn’t potential, Stephanie Yi, Senior Solutions Consultant at Vidyard, suggests attempting stand-up partitions to assist create a visible separation for your self.
Either method, Sandy Pell, Senior Manager of Corporate Communications at Vidyard, recommends avoiding high-traffic areas which have a number of distractions (akin to locations that your companion or youngsters would possibly frequent throughout the day). Her recommendation?
“Set up space in an existing area that is tidy, has great lighting, and is comfortable,” she says.
These suggestions for working remotely are particularly essential should you’ll be doing loads of video conferences or recordings. If that is the case, you’ll additionally wish to take into consideration your background when selecting your workspace.
Sandy suggests wanting for a spot with fascinating wallpaper, a colourful characteristic wall, and even some artwork to jazz up your movies a bit. If none can be found, attempt sporting a vibrant shirt as an alternative to assist hold your movies from wanting bland.
Mimic Your In-Office Setup as Much as Possible
When you’re establishing your distant working house or house workplace, goal to imitate the arrange you’ve gotten at the workplace as a lot as potential.
If you’ll be working remotely regularly, get a desk and correct desk chair so you’ll be able to set up an ergonomic workstation. If you’re working remotely quickly or not seeking to set up a long-term setup, take into consideration what spot in your home greatest permits for these circumstances.
Get a correct desk and good chair. Working on the sofa is rad however it finally results in ergonomics-related points.
Tyler VincentVidyardDevelopment Manager
For occasion, your kitchen or eating room desk may very well be a very good substitute for a devoted desk setup.
Taylor Biggin, a Product Marketing Manager at Vidyard, works from house recurrently, so he’s intentional about how he units up his work house.
“I like to have a dedicated ‘home base’ for work, so I try as much as possible to replicate my at-office setup at home,” he says. “Dual monitor at the office? Dual monitor at home. External keyboard at the office? External keyboard at home. It helps me just jump into my work, instead of having to settle into a “new” house every time.”
Try Moving Around
Rather than select one devoted spot, some Vidyardians are huge followers of transferring to completely different locations of their house all through the day.
Erica Morgan, Launch Program Manager at Vidyard, likes to change up her workspace typically, each when she’s in-office and dealing from house.
“I like to change it up a bit,” she says. “I might start out at the kitchen table, migrate to the upstairs office, sit on the couch for a bit. I generally do the same at the office, from my desk to a meeting room to Townhall, so I find this quite effective.”
How Do I Collaborate with Coworkers When Working Remotely?
When you’re not working side-by-side and you’ll’t simply faucet your coworkers on the shoulder when you’ve gotten a query, you need to get extra intentional about protecting in-touch.
Always Turn Your Video On
One of the largest issues you are able to do to maintain the human contact in your interactions with coworkers is to show your video on—allow them to see your face.
Whether you’re doing a video name or recording an asynchronous video, this will help individuals join with you and makes your communications extra participating for others.
Plus, if you’re working from house, turning in your video also can power you to keep up a routine that features getting wearing the morning (as an alternative of simply working in your pjs).
Let People Know When You’re Available
When individuals can’t see whether or not you’re at your desk, in a gathering or have simply run to the washroom by merely glancing over to your workspace, it’s essential that you simply be proactive in protecting them updated on if you’re accessible and if you’re not.
Make it clear to coworkers by taking the time to place conferences or time away out of your desk in your calendar (and set it in order that coworkers can see these blocks). If you employ an instantaneous messaging or chat platform like Slack, make sure to set your standing to let individuals know what you’re as much as.
In a name? Stepped away out of your pc for lunch? Taking the canine for a stroll? Put it in your standing so coworkers don’t must guess at why they’re not listening to again from you.
Whenever you can be found, be as responsive as potential. Remember that coworkers don’t have the means to stroll over to your desk to faucet you on the shoulder, so make sure that the digital equivalents they’ve accessible are simply as efficient.
Marcel Van Der Linde, a Development Team Lead at Vidyard, is aware of the significance of creating positive individuals can get ahold of you.
“If you are not explicit about what your current status is, and a coworker sends you an urgent message but you don’t respond, they’re effectively at a loss and the message has gone into the void,” he explains.
“To this end, I do my best to ensure that my Slack status is always up-to-date related to being in meetings, or taking a lunch break, or even being AFK [editor’s note: away from keyboard] for a few minutes when nature calls.”
How Can I Be a Successful Remote Employee?
There’s nobody greatest technique to work remotely, however there are some issues to bear in mind if you’re constructing make money working from home habits.
Establish a Routine
Just since you’re not going right into a bodily workplace doesn’t imply your day can’t nonetheless have a routine.
Ahead of time, decide what your begin and cease occasions will likely be in an effort to follow them and stop your workday from creeping into your night.
Many distant staff wish to nonetheless dress and prepared for their day, even when working from house, as it helps them to get into the work mindset (it additionally makes it simpler to show in your video should you’re not sporting your Spongebob jammies).
Depending on the circumstances of your working from house scenario, you’ll be able to even “commute” to work by taking a stroll round the block and even grabbing a espresso, identical as you’ll should you have been in your technique to a bodily workplace.
Much like selecting a devoted work house in your house, Steve Lyall, Senior Solutions Consultant at Vidyard, says that this will help you create a separation between your house time and your work time—even when they’re each taking place in the identical bodily house.
Don’t Forget to Feed Yourself (Yes, Seriously)
An in-office work day tends to come back with built-in breaks, whether or not that’s lunchtime and even simply chatting with a coworker over the prime of your monitor.
When you’re working from house, it may be more durable to recollect to take these breaks.
That’s why a number of Vidyardians advocate setting alarms to remind you to stand up and seize a glass of water or make your self lunch. Small breaks in your day also can assist hold you productive.
Brittanny Smith, an Account Executive at Vidyard, works from house two or three days every week.
“Since it is so quiet at my house and I can keep my head down working, I’ve recently started using my Apple Watch to remind me to get up every hour and get some water, just so that I’m not sitting for hours at a time,” she says.
Having designated break and lunch occasions is vital. I really like taking the canine for a stroll at lunch the place time permits!
Erica MorganVidyardLaunch Program Manager
Separate Work and Home Tasks
People typically joke about the advantage of working from house being you could get laundry finished when you ship emails, however this method is probably not preferrred for many individuals.
Sandy Pell, Senior Manager of Corporate Communications at Vidyard, recommends attempting to separate work and residential duties as a lot as potential so that you simply don’t find yourself letting chores take over your work day.
Setting up common breaks will help with this, as you’ll be able to decide occasions when you’ll be able to deal with a house process for just a few moments, should you so select. Set a timer for your self so that you don’t get too caught up in one thing aside from your work day.
Think About the Experience and Be Inclusive of Everyone
When you’re establishing conferences that embrace distant staff, make sure to take into consideration what the expertise is for them.
Wherever potential, deal with a blended group of on-site and offsite individuals in a gathering as if all are distant, particularly in circumstances the place distant attendees outnumber on-site attendees. One straightforward method to do that is to recommend that everybody be part of a video name individually from their pc. This method everybody will get the identical expertise.
If you’re going to have some assembly attendees in the identical room whereas others are distant, attempt to be aware of nonetheless discovering methods for them to take part meaningfully.
For occasion, Steve Lyall, Senior Solutions Consultant at Vidyard, suggests attempting out Zoom’s annotation characteristic (or perhaps a shared Google doc) as an alternative of utilizing a bodily whiteboard for brainstorming.
How Do I Manage Remote Working with My Duties as a Parent?
For mother and father, particularly these with smaller youngsters who could also be round after they’re working from house, distant work could be a delicate steadiness.
Let Colleagues Know About Possible Disruptions in Advance
One of the easiest issues you are able to do, very like the recommendation earlier on updating your availability, is let your colleagues know that your child is at house and there could also be interruptions.
This is very essential should you’re on a video name and there’s the chance your little one could come into the room or in any other case distract from the name, says Chris Broughton, a Technical Account Manager at Vidyard.
“If the kids are around, I will always try to pre-warn the Zoom meeting folks that there may be noise in the background and I’ll use mute frequently,” he explains.
Letting different individuals in your name learn about potential disruptions provides them a heads up on what to anticipate and may make the expertise much less irritating for everybody concerned if it does occur.
Remember the viral video of a person being interviewed on the BBC? Professor Robert Kelly was stay on the BBC through video name, when one in every of his youngsters snuck into his workplace. Luckily, he managed to keep up his composure and full the interview.
It’s a very good reminder although that the majority mother and father take care of this type of factor and persons are fairly understanding about it.
There could also be instruments and tech particular to your function or group that you simply’d want to consider making certain you’ve gotten distant entry to (akin to establishing a VPN).
There are additionally instruments nearly anybody can use which are extremely useful when working remotely. These are only a few of our groups’ favorites.
Google Suite for Remote Access and Collaboration
Google Suite is a cloud-based phrase processing, spreadsheet, and slideshow software program that features cloud-based storage for different recordsdata.
It makes it straightforward to entry the recordsdata you want, if you want them, irrespective of the place you’re. Plus, you’ll be able to share entry with colleagues and collaborators in a few clicks with built-in sharing and permission settings.
Something that’s nice about Google Suite is that multiple individual can work in the identical doc at a time. You’ll see bubbles letting you recognize who else has it open together with cursors that present you the place they’re typing. Updates sync stay and there are built-in suggesting and commenting options that make it straightforward to present suggestions and collaborate.
Slack to Keep in Touch
Slack is an instantaneous messaging platform that was constructed to make it simpler for companies to communicate.
Using Slack makes communication extra instantaneous and far simpler than consistently emailing forwards and backwards (although you’ll seemingly nonetheless wish to use e-mail for sure issues).
The overwhelming majority of questions may be answered shortly and asynchronously utilizing Slack. Ensuring up-to-date Slack statuses is a vital a part of working from house successfully.
Marcel Van Der LindeDevelopment Team Lead
You can create channels (both public so anybody inside your group can be part of or non-public so you’ll be able to invite members) on any matter.
At Vidyard, we have now channels for completely different groups, tasks, and even curiosity teams. It’s a good way to remain up-to-date on a challenge standing or share an replace shortly along with your total group.
You also can straight message different individuals who belong to your group, like the digital equal of tapping somebody on the shoulder.
Pro Tip: Slack has put out a information that includes suggestions for utilizing their product to work remotely. Check it out.
Zoom to Give Meetings a More Human Touch
Better than convention calling, Zoom is a video conferencing device that allows you to arrange video calls with anybody.
Though you need to use Zoom for an audio-only name, turning in your video is a good way to attach and have interaction with coworkers. It’s additionally good for calls with prospects, prospects, companions, and anybody else you must work with exterior of your group.
Brittanny Smith, an Account Executive at Vidyard, makes use of Zoom for gross sales calls at house a lot as she would from the workplace.
“Try to use a desk or table that’s not in your kitchen, so that customers don’t see your fridge or bed in the background,” she advises. “Be mindful of the background just as you would when making videos for a customer in the office.”
Vidyard for Asynchronous Communications
The Vidyard Chrome extension makes it straightforward to report and share webcam or screenshare movies.
These are excellent for asynchronous communications. Plus, it has the added bonus of notifying you when somebody’s watched your video, making it excellent for essential messages.
Some cases if you would possibly use Vidyard whereas working remotely:
- If you wish to share a fast challenge replace with the group, however don’t want a full assembly to take action, report a fast webcam video giving everybody the details
- If you wish to stroll somebody via one thing, make a fast how-to video
- If your group is in numerous time zones, making scheduling calls tough
- If you’ve gotten a visible function and it’s a lot simpler to point out somebody one thing than it is to clarify it utilizing textual content (like in an e-mail), report a screenshare video as an alternative
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How Do I Manage Remote Employees (or Teams)?
On prime of the issues a very good supervisor does in-person, successfully managing distant staff means placing a bit of additional thought into your normal day-to-day interactions with reviews.
Check in Often
If you’re a distant supervisor or managing a distant worker, it’s essential to do common temperature checks to see how they’re doing.
Tara Cabral, Director of Segment Marketing at Vidyard, has a direct report who recurrently works remotely. She recommends touching base with distant staff not less than a couple of times a day to see how issues are going.
“It’s easy to see when someone is stressed when they are beside you, but when they are remote, you might have to dig for it,” she explains.
Kevin O’Brien, VP of Business Development at Vidyard, likes to schedule common check-ins forward of time in order that his direct reviews at all times have a set time after they know they will talk about issues with him. He prefers to set 15 minutes at the starting of every day to make sure staff have time to speak about lingering points or questions.
“Recognize that employees won’t have the opportunity to walk by your desk and ask questions and they’ll need a regular scheduled time to get that done,” he advises.
Whether you’re new to working from house or it’s previous hat for you, we hope the following pointers for working remotely have been useful.
It’s straightforward to see when somebody is careworn when they’re beside you, however when they’re distant, you might need to dig for it.
Tara CabralVidyardDirector of Segment Marketing
Make Sure Everyone’s Included
One of the largest issues you are able to do to make sure that distant staff are completely satisfied and efficient is to easily be certain that they’re included.
Day-to-day, loads of in-office conversations occur over the tops of displays, so should you’ve obtained somebody working remotely attempt to take heed to this and transfer issues over to Slack chats or Zoom calls. That method, your distant staff received’t miss out on the essential discussions they should do their job.
If you’re sharing a posh doc or challenge information that you simply would possibly in any other case have stood subsequent to somebody and defined, attempt recording a fast video to stroll them via it in order that they nonetheless get the context they want.
Likewise, should you’re planning a group bonding occasion, is there a method for them to take part even when they will’t be in individual? Or, in the event that they’re solely distant part-time, make sure to schedule group occasions for days and occasions when you recognize they’ll be capable of attend.
Find alternatives to have fun their milestones through the use of a private contact, akin to sending over a video and/or small reward.