Recording a Live Presentation with PowerPoint

These are choices you’ll need to talk about and resolve on with your video manufacturing firm when planning a presentation recording.

Very usually a speaker has a PowerPoint (PPT) or related on-screen graphics to strengthen what they’re saying. Without this, usually what the presenter is saying is an incomplete story. The speaker may say one thing like “it is evident from this slide, etc.” and except you possibly can see the slide, it received’t make sense. Bottom line, you’ll seemingly need to embrace the PPT both with a reside recording or afterwards through video enhancing.

Editing Options
Many video manufacturing firms deal with this by manually enhancing within the particular person PPT slides. This requires exporting the slides as photos in PPT. Depending on the model of PPT you’ve, it could be so simple as utilizing “save as” and selecting one of many picture choices. You can export particular person photos or the entire presentation. This works very properly for slides that don’t have a lot of transitions or builds and notably properly if they’re static on the display screen for lengthy intervals. It additionally helps if the presentation is straightforward to match the voice to slides. Though efficient for some shows, this doesn’t seize reside PPT transitions, builds, or the rest occurring on the display screen. If there’s web exercise occurring such because the presenter visiting a web site throughout the presentation, it’d be tough to copy.

Current PowerPoint software program additionally permits you to export an MP4 video as much as 4K decision. You’ll nonetheless have to sync up what’s being mentioned to the slides. A easy manner to do that is throughout the presentation have your video manufacturing firm use a second digicam pointed on the display screen and in addition capturing sound in order that the video can be utilized as a information throughout enhancing.

Because of those limitations, we don’t advocate both of the above choices except the presentation could be very easy.

Our advice and the way in which we normally do it’s to seize the PPT reside by having the AV firm staging the occasion give us a feed of the HDMI going to the projector(s). We have gear that converts this feed to video with audio and captures a high-resolution copy of all the things occurring on-screen together with emphasis offered by the speaker with his cursor, any movies performed, or any web exercise proven.

In enhancing, you possibly can mix the photographs or present every individually. You will need to take into account this as an choice and talk about it with your video manufacturing firm and the AV individuals previous to the occasion as a result of preparations for gear and testing is required. Of course, this may nonetheless require combining the speaker and the shows later in enhancing. The finish product is commonly hosted on the web or DVD packages nonetheless as we speak the place on-line safety and connectivity could also be a problem.

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Presenter and Powerpoint (PPT) Custom Template

Live Recording and Streaming
This is the place each the speaker and the PPT are fed to a “video mixer” such because the Tricasters we’ve (picture beneath) and mixed because it happens reside. This opens the door to live-streaming the presentation on-line to extra individuals that may attend the occasion. The live-stream can both be free to view or setup behind a paywall to generate income.

A reside combine offers you a completed copy that requires little or no enhancing and as soon as completed could be accessible for viewing on the web or for different distribution.

This setup can embrace a number of cameras, further graphics and the rest you need to embrace as an enter. If you propose on streaming, you’ll have to safe high-speed web connectivity from the venue. If that is your choice, superior planning and testing shall be wanted normally at the least a day earlier than the occasion. Additionally, if graphics are to be added, they should be ready earlier than the occasion.

Aardvark-Video-Las-Vegas-Live-Video-Streaming-Services - Tricaster

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So far we’ve mentioned elements of the presentation recording. However, if you wish to improve the ROI on having a video crew on the present, there are different issues that may be carried out.

Video of the Venue
If you need to add extra pizzazz to what’s produced, you possibly can have your video crew shoot pictures of signage, viewers, the venue itself and the rest occurring which could be added to your completed video. You’ll have to cowl this with your video manufacturing firm as a result of it could require further time, gear and crew.

If you need to get extra utility from the day akin to footage to be included for advertising and marketing functions and creation of a advertising and marketing video for the presenter or your group, both an interview space could be arrange or your video crew can “wander” to get optimistic response interviews from the viewers. You’ll have to cowl this with your video manufacturing firm as a result of it could require further time, gear and crew.

Presenter Marketing Video

Focus Groups
When there are various individuals sitting round a desk, assembly room, a panel, or within the viewers you’ll need to be sure that the particular person talking is recorded clearly. Often individuals interrupt one another and travel in dialogue shortly. This is extraordinarily tough with customary audio microphones and audio mixers generally used as a result of it requires an operator who should be fast sufficient to steadiness and alter the extent up for the reside mic(s) and put the audio stage down for everybody else. If all mic channels are left with the degrees up it introduces a lot of noise.

One answer used is to have tabletop omnidirectional mics within the heart of a desk in order that when individuals interrupt one another, all of them could be heard. However, this results in noise from all sides of the desk as an alternative of simply recording the particular person talking.

The answer we’ve discovered simplest is to make use of directional tabletop microphones and an “automatic audio mixer”. If a moderator walks round or stands in entrance of the group, a wi-fi mic on that particular person is used moreover. An “automatic audio mixer”, because the title implies robotically opens the mic channel for the particular person talking and lowers the opposite channels for the opposite microphones. This tends to document very clear sound. An automated mixer with a number of directional mics is an choice you possibly can pursue if you’re planning such a occasion. It is an choice we advocate when requested to document such a session.

Video for Business - Live Event

For such a occasion, we will additionally document on to an exterior laborious drive in order that the members have a document to overview instantly. Again that is an choice you possibly can talk about if you’re planning a reside occasion. The picture you see above is a crew at a focus group utilizing an automated audio mixer and recording redundantly to a laborious drive that may be reviewed instantly.


Video is in fact extra inclusive than pictures. However, when you’ve got a want for print assets, it’s at all times greatest to rent a photographer. Many video manufacturing firms do that as a part of their companies and preparations will should be made.

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